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Meeting Minutes March 11, 2021

SVI Youth & Family Counsellor Association

Meeting Minutes March 11, 2021

The SVIYFCA wishes to recognize and acknowledge the Songhees and Esquimalt Nations on whose traditional territories we live, we learn, and we do our work.

Members Present: Shauna (Lansdowne), Tammy (Mt. Doug & Arbutus), Laurel (Esquimalt), Carol (Reynolds), Al (James Bay & Quadra), Emily (Cedarhill), Deanna (Central), Andrea (Central), Kylee (George Jay), Sarah (Oak Bay), Courtney (Vic West), Kristi (Macaulay & Vic West), Debra (SJ), Ingrid (SJ), Natalie (ArtsCalibre Academy), and Anne.

Regrets: Barb (Lambrick), Lisa (Vic High).

1) Welcome to new members Sarah Seabrook Oak Bay & Natalie Smith ArtsCalibre Academy.

2) SVIYFC Website: Keith Moen is ending his maintenance of our website ($300 annual fee) and he will transfer all the related documents to a drop-box.

Action: Shauna and Deanna will investigate options to maintain website and will bring options/costs to the next meeting.

3) YFC Annual Report: Currently a committee made up of Executive Directors (Vanya, Kelly and Suzanne) and YFCs (Gen, Jen, Tammy, Lisa C., Anne) are examining the Excel program and identifying possible areas for improvement/change.

Action: Please forward any recommendations/suggestions to Anne for inclusion in the committee’s deliberations.

4) Examining Unionizing: YFCs do not have job security as the School Administrators can reduce/eliminate YFC hours/positions without any consultation with YFCs. Discussion focused on examining whether unionizing could provide job security and benefit YFCs. Question about whether YFCs could unionize as a group or if it had to be according to agency. It was pointed out that YFCs in Sooke and Saanich are part of CUPE, and Phoenix Human Services is BCGEU. In the past, several members have also explored examining the benefits of YFCs becoming an independent professional group (Ingrid, Jen, Bob and Tanya). Important to explore what is working and what is not working for YFCs employment security, compensation and benefits.

Action: Shauna will email members who may wish to form a committee to further research the pros/cons of unionization.

5) Practice Issues: Lack of Mental Health Support in community: Discussion regarding concern that CYMH and other support agencies are not seeing children and youth in a timely manner, or in some cases, not even responding to the urgent need. Examples of waitlists of 6 to 8 months at the Eating Disorder Clinic, Foundry only responding to substance use issues, and students with suicide ideation not being seen by CYMH or High

President’s Report October 2015

President’s Report October 2014 – October 2015
I wish to recognise and acknowledge the Songhees and Esquimalt Nations on whose traditional territories we live, we learn and we do our work. I would also like to acknowledge and extend my appreciation to the South Vancouver Island School Based Youth and Family Counsellor’s Association executive: Past President, Sue MacTavish; Vice President: Mark Sheremeta; Treasurer: Kathie Cross; Secretary: Leila Durzi; District Liaison: Lisa Roy; as well as the Members at Large: Anne Field, Al Reid, Emily Stark, and Barb Acheson for their involvement during this past year.

This year was the first of my two year term as President of the SVIYFCA.

On July 17, 1991, the SVIYFCA was registered as a society. This is our 24th year of the SVIYFCA. The constitution signed that year states that the purpose of our society is as follows:
1) To provide a professional Association for school-based Youth & Family Counsellors.
2) To ensure ongoing professional development.
3) To provide professional support to members.
4) To maintain a uniform and professional service.
5) To lobby on behalf of the membership for improved benefits and working conditions.

As an Association we continue to meet these objectives in the following ways:
• SVIYFCA held four bi-monthly meetings for members this year.
• SVIYFCA held two Executive meetings.
• SVIYFCA held a winter celebration in December and a year-end celebration in June.
• SVIYFCA maintains a website to provide information to the public about our Association.
• SVIYFCA provides its members with the use of our professional forms, tools and resources.
• SVIYFCA uses a Peer Support Model.
• SVIYFCA has a Crisis Response Team.
• SVIYFCA members provide good representation in attending professional workshops/events. Providing our members with current information, practices and trends that members bring back to the membership.
• SVIYFCA is a recognised professional entity in the community and often receives requests from community members/agencies to speak at our meetings with our members. These requests are ongoing. Last year, Beacon of Hope House came into speak with our members.
• SVIYFCA has a professional development committee that provides its members with opportunity for additional learning, growth and discussion.

Any opportunity to meet, whether it is at an Association meeting or during an informal celebration this provides our members with an opportunity to connect, converse, share resources, collaborate, raise concerns, advocate for change, participate in activism, hear from guest speakers, provide and receive support for fellow members in this field. We have an incredible, diverse, experienced and knowledgeable team of people doing their best to provide what is best practice in our field. This Association believes in acknowledging the dedication, professionalism and excellence of its members. Last year, SVIYFCA had 26 members.

In the New Year we will be negotiating a new contract with SD #61. Our Association will continue to be a strong voice for our membership in this process. We will support our employers in negotiating a fair and equitable wage comparable to other professions in B.C. We will continue to advocate for increases in wage and benefits that reflect the value of our work, our collective education and experience.

With encouragement and enthusiasm I (we) ask that our members consider becoming a part of the SVIYFCA Executive, participate in committees, commit to attending meetings and attend Pro D events. This Association will continue to be as strong as its members. We invite new ideas, energy, involvement, change and continued development. Please get involved. We also welcome and extend an invitation to school based YFC’s in other districts/programs to join the Association providing our group with a broader perspective/representation for this professional community.

This year was my first year as President of the SVIYFCA. I value and appreciate the insight I have acquired in this past year about our Association and the amazing people involved in shaping this field and practice. I look forward to what this year shall bring.

With kind and warm regards,
Tammy Reid
President, SVIYFCA

“Never doubt that a small group of thoughtful, committed citizens can change the world. Indeed it’s the only thing that ever has.” Margaret Mead

Treasurer’s Report 2015

SVI YFC Annual Report
Financial Statement
September 5, 2014 – Sept 4, 2015

Income:
Balance Forward 1041.85
Assn Fees Collected (2014-2015) 26 members $780.00
Total Income $1821.85

Expenses:
Meeting refreshments $ 91.23
Website fee $ 200.00
Bank Maintenance fees $ 30.00
Society fee $ 25.00
Member cards/flowers $114.18
Christmas Party $ 76.24
Year End Celebration $143.52
Total Expenses $680.17

Total Assets as on Sept 4, 2015 $1141.68

Prepared by Kathie Cross, Treasurer

Tammy Reid, President

Lisa Roy, District Liaison

President’s Report October 2014

President’s Report October 2013-October 2014

I wish to recognize and acknowledge the Songhees and Esquimalt Nations on whose traditional territories we live, we learn and do our work. I would also like to acknowledge and thank the South Vancouver Island School Based Youth and Family Counsellor’s Association executive- Past President, Mitchel Duplesis; Vice President; Mark Sheremeta, Treasurer; Kathie Cross, Secretary; Dana Sibley, District Liaison; Lisa Roy as well as the Members at Large; Anne Field, Leila Durzi,
Al Reid and Tammy Reid for their involvement this year.

This year was the final year in my two year term as President of the SVIYFCA. It is the twenty-third year of the SVIYFCA which was registered as a society on July 17, 1991.

The constitution signed that year states the society purpose as follows:
1) To provide a professional Association for school-based Youth & Family Counsellors.
2) To ensure ongoing professional development.
3) To provide professional support to members.
4) To maintain a uniform and professional service.
5) To lobby on behalf of the membership for improved benefits and working conditions.

Once again, I believe we have met and exceeded these objectives in the following ways: the SVIYFCA held four bi-monthly meetings for members this year, a winter celebration in December and a Year End celebration in June. These meetings allow our members to share resources, hear from guest speakers, discuss trends and raise concerns about the barriers we encounter when advocating for the children, youth and families we work with. The celebrations are a chance to connect with our colleagues informally and acknowledge our dedication to our profession.
We continue to have a good representation of our membership in attending professional events and workshops on the South Island and beyond. This professional development allows our members to gain current information on trends and practices in our field and bring this information back to our membership. The SVIYFCA continues to take a lead in information sharing around upcoming events and workshops not only with our membership but also with our colleagues in the community.
The SVIYFCA maintains a website to provide information to the public about our association. This website also provides current information, such as meeting minutes, stat programs and forms. There are also links to other relevant websites. We have a professional set of forms which are accessible through our website for members to download.
This year, research was undertaken explore wage and benefit packages of other comparable professions in B.C. As our current contract with SD #61 expires in June; we will be a strong voice for our membership as the new contract is tendered. We will be supporting our employers in negotiating fair and equitable wage increases and benefit packages for all YFC’s in SD #61. We continue to strive for wages and benefits that will reflect the value of our work and the education and experience which we possess. We hope, through this new contract, to set the standard for all school-based YFC’s whether their contract is with SD #61 or elsewhere. As always, we welcome school based YFC’s in other districts and programs to join our membership as this will provide a broader representation of our profession.

I encourage you to become a part of the SVIYFCA Executive and also participate in our committees in order to continue this important work on behalf of our membership. I also encourage our membership to take the time to attend meetings, Pro D days and celebrations. It is important that everyone in the SVIYFCA does their part in order for our association to continue to be a strong voice for our profession and the children, youth and families we serve.

With warmest regards,
Sue MacTavish
President, SVIYFCA

Treasurer’s Report 2014

SVI YFC Association Annual Report
Financial Statement
September 5, 2013 – September 5, 2014

Income:
Balance Forward 623.78
Bank Interest .07
Recovery of being double billed 88.25
Association Fees Collected 785.00
Total Income 1497.10

Expenses:
Website Admin/Domain Registration 150.00
Acknowledgment event for member 25.65
Society Registration Fee 25.00
Art Contest Prize 35.00
Christmas Social 100.39
Year End Food 109.21
Bank maintenance fees 10.00
Total Expenses 455.25

Total Assets as of September 5, 2014 1041.85

_________________________________________________________
Prepared by Kathie Cross, Treasurer

AGM Minutes October 22, 2014

South Vancouver Island Youth and Family Counsellor’s Association
Annual General Meeting October 22, 2014

In attendance:
Susan MacTavish, Leila Durzi, Kathie Cross, Emily Stark, Barb Acheson, Mark Sheremeta, Ingrid Bach, Debra Porter, Al Reid

Regrets:
Lisa Clarbut, Carol Porteous, Jen Aston, Lisa Roy

 Membership fees are due now. For those who have yet to pay, please forward the $30 fee to Treasurer Kathy Cross asap. Receipts will be sent electronically.
 Financial Report – attached. Motion to Accept by Al Reid. Seconded by Anne Field
 We currently have 28 members in our Association (from October 2013 – October 2014)
 Presidents Report – attached. Motion to accept by Anne Field. Seconded by Mark Sheremeta
 Executive positions which are being held over: Mark Sheremeta Vice President; Kathy Cross, Treasurer; Al Reid, Lisa Roy and Anne Field, Members-At-Large
 Nominations for open positions:

Tammy Reed for President. Motioned by Anne Field, Seconded by Al Reid. Tammy accepts the nomination. Vote is unanimous.

Leila Durzi for Secretary. Motioned by Anne Reid, Seconded by Barb Acheson.
Leila accepts the nomination. Vote is unanimous.

Emily Stark and Barb Acheson were nominated and accepted to be Member-At-
Large. Vote carried.

 We have 4 active committees. Pro D, Middle School Stats, Transit, Peer Support

 Peer Support.
A reminder to everyone that part of our contract is to have some sort of Peer Support opportunity 2 times per year. For those of us who work with other
YFC’s, this isn’t an issue. Those who work alone need to make an effort to
get support and debrief within our YFC team. We are responsible for tracking
this ourselves and being proactive about getting this support.

 Coats For Kids

Will be having an event on November 15, “Coats on the Bus” at Hillside Centre
Where we are asking the public to bring new or (very) gently used winter coats
to the parking lot off of North Dairy Rd.where we will be filling a school bus. Sponsored by Hillside Centre, Garden City Transportation, Sears Canada, The
Ocean/Jack fm, Squeaky’s Laundromat, Caffe Fantastico and Thrifty’s.

YFC’s in school are also being asked to collect coats on behalf of their school
to be added to the coats collected on the 15th at the event.

To receive coats for your school, just fill out the order form emailed
By Sue MacTavish. Coats will be available for pick up between November
17-19

 Keith Moen – He is our Web Master. He does all of the programming on our website. He is mentoring Sue MacTavish to do the administrative piece (updating, member list, etc.). We currently pay him $150 which also includes domain registration fee. Last spring we voted to increase this amount but we never gave him the money. Kathy Cross will take care of this and forward Keith the agreed upon extra money.
 Big Metal Box – this holds all our Association archived minutes and documents. Sue MacTavish is proposing that she scans all the usable stuff in the box and clean it out – will donate the box to the QVCC for the Halloween party activity.
 Meeting adjourned at 4:05pm